TrakysMost tools for freelancers assume you stay one person forever. Then a company appears — an accountant, a designer, a corporate card, a landlord who needs an invoice — and the model quietly breaks. The usual answer is to say the team owns everything: the team has the wallet, the team has the files, and whoever is in the team sees all of it.
That answer is wrong, and it gets more wrong the more real your business becomes.
Money belongs to a person or to a company
In Trakys an account now has an honest owner: you, or a company. Never a team.
A team is not an owner — it is how people are given access. Your company lends an account to a team, and the same account serves several teams without being copied. Take the access away and nothing is destroyed.
That split makes the everyday case work. In one team workspace you can have developers and an accountant, and only the accountant sees the company account. Two separate permissions, both off by default:
- Finance access — can use the company accounts shared with this team.
- See balances — can see how much is on them.
The person buying office supplies with the corporate card needs the first and not the second. Neither one comes bundled with being a team admin, because running a team and spending a company's money are different jobs.
Whose expense is not the same question as which card
This is the one that bit me personally. You pay for something with your own card, and it is the company's expense.
Both facts are true at once, so Trakys keeps them apart. The row stays in your account's history and reduces your balance — the money really left. But it leaves your personal spending: your dashboard, your category chart and your daily graph count only what is actually yours. When the company pays you back, you mark the row Reimbursed.
What Trakys will not do is invent the return transfer for you. The money moved in the real world or it did not; writing an operation you never made into your own books would be worse than a missing checkmark.
A company is now an organization
It has people with a position and an access role, departments that belong to the company rather than to one team, the teams that work for it, its own accounts, and its own expense categories — offered by whose expense it is, not by whose card paid.
It also holds its own address, phone and email, and invoices take BILLED TO from there instead of asking you to retype it every time. The clients, vendors and landlords you only need for bookkeeping now live on their own list, so your own organizations stop being buried among them.
Also in this release
Meetings — upload a recording, keep the transcript next to it, share it with a teammate or by a link that needs no account. A file manager for projects, and attachments on tasks. Project archiving that takes a project out of every picker and none of your history. One filter for "which projects am I looking at", shared by Reports and Time and stored in the URL, so a filtered view is a link you can send.
What is deliberately not there yet
Reports still count personal and company rows together — they are used for billing clients by project, and quietly dropping rows out of them would be a worse bug than the one it fixes. A hidden balance hides the number, not the arithmetic: someone who can see every movement can still add it up. And there is no automation anywhere near your money.
The full list is on the updates page.
— Mark Semikhov